Effective Date: 7-21-2024
Hallandale Beach Dental Group (“we,” “our,” “us”) respects your privacy and is committed to safeguarding your personal information. As a healthcare provider located in Florida, we are required to protect your Protected Health Information (PHI) in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and applicable Florida privacy laws (including Chapter 456, Florida Statutes).
This Privacy Policy explains how we collect, use, share, and protect your information when you use our website https://hallandalebeachdentalgroup.com/ (the “Site”) and in connection with the dental services we provide.
We may collect:
Name, address, phone number, email
Date of birth, insurance details, billing/payment information
Emergency contact information
Dental history, treatment records, diagnostic images (e.g., X-rays)
Medical history, medications, and allergies
Appointment and treatment notes
IP address, browser type, device type
Cookies and usage data from our Site
Your information is used only as permitted by HIPAA and Florida law for purposes such as:
Providing and coordinating dental care and treatment
Billing, claims processing, and insurance verification
Appointment scheduling, confirmations, and reminders
Healthcare operations, including quality improvement
Compliance with legal and regulatory requirements
Limited marketing and outreach communications (with your prior authorization when required)
As required by HIPAA, we maintain a separate Notice of Privacy Practices (NPP), which describes in greater detail:
How we may use and disclose your PHI
Your rights under HIPAA (access, amendment, restriction, accounting of disclosures, confidential communications, and receiving a paper copy of the NPP)
Our legal duties to protect your PHI
This Privacy Policy complements but does not replace our HIPAA Notice of Privacy Practices. You may request a copy of our NPP at any time by contacting our office.
Under Florida law, patients are entitled to:
Access to their medical and dental records (Florida Statutes §456.057) within a reasonable time, usually within 30 days of request
Copies of their records at a reasonable cost, unless exempt by law
Confidentiality of patient information, which may only be disclosed with patient consent or as otherwise required/permitted by law
We may share your PHI/PII only as allowed by HIPAA and Florida law, such as:
With your treating providers, laboratories, or pharmacies
With your insurance company or billing services for payment purposes
With business associates (e.g., IT, marketing, cloud hosting providers) who are bound by Business Associate Agreements (BAAs) to safeguard your PHI
As required by law (e.g., reporting communicable diseases, responding to court orders, or complying with Florida Department of Health regulations)
We will not sell your PHI or disclose it for unrelated marketing purposes without your explicit written authorization.
We follow HIPAA Security Rule requirements and industry best practices to protect your PHI, including:
Encryption of electronic records where applicable
Role-based access controls and staff training on HIPAA compliance
Physical safeguards for paper records and electronic systems
We retain records in accordance with Florida law, which generally requires dentists to maintain patient records for at least 4 years after the last patient contact, unless otherwise required.
Our Site may use cookies and analytics tools (such as Google Analytics) to track usage. This does not include PHI. You may adjust your browser settings to limit cookies.
You have the right to:
Request a copy of your dental/medical records
Request an amendment to your records if inaccurate
Request restrictions on certain disclosures of PHI
Request confidential communications (e.g., only contacting you at a specific number or address)
File a complaint with us or directly with the U.S. Department of Health & Human Services, Office for Civil Rights (OCR) if you believe your privacy rights have been violated
We will not retaliate against you for exercising your rights.
Our services are directed at patients of all ages, including minors, but we collect information from children only with parental or guardian consent as required by law.
If you have questions, concerns, or wish to exercise your rights under HIPAA or Florida law, please contact us:
Hallandale Beach Dental Group
2100 E Hallandale Beach Blvd #305
Hallandale Beach, FL 33009
Phone: (954) 454-4949
Email: [Insert Privacy Contact Email]
Privacy Officer: [Insert Name/Title]
We may revise this Privacy Policy from time to time to reflect changes in our practices, laws, or regulations. Updates will be posted on this page with a new Effective Date.
